What does a Production Assistant do?
There are so many people behind the scenes that go into making a successful event. Among them is the production assistant.
What is a Production Assistant?
There are two types of production assistants, film production assistants, and event production assistants.
Both of them are entry level positions, and share similar responsibilities.
Event production assistants are responsible for assisting management in set up, tear down, and any issues that occur throughout an event.
This is an entry level position, and would typically report to event manager or event coordinator.
Film production assistants typically report to the assistant director, and aid in errands such as crafty, film production set up and striking, and general talent and crew assistance.
What Does an Event Production Assistant Do?
A production assistant is the backbone of the event team, tasked with assisting in various aspects of manual labor and personal assistance.
Their willingness to assist in tasks is essential in ensuring the event's success. Here's a breakdown of their key responsibilities:
Load-In and Set-Up
On the day of the event, the production assistant is responsible for assisting with the load-in process, helping to transport equipment, decor, and supplies to the venue.
This may involve lifting and carrying heavy items, setting up tables and chairs, arranging signage, and preparing the venue for guests.
The production assistant ensures that everything is in place and ready for the event to begin.
Organization and Logistics
During the event, the production assistant may assist in directing vendors and suppliers to their designated areas, ensuring that deliveries are made on time and in the correct location.
Additionally, they help keep the event space tidy and organized, replenishing supplies as needed and addressing any issues that may arise.
Guest Assistance
Throughout the event, the production assistant serves as a point of contact for guests, providing assistance, directions, and information as needed.
They may answer questions, provide directions to various areas of the venue, and assist with seating arrangements or accessibility accommodations.
Breakdown and Clean-Up
Once the event concludes, the production assistant assists with the breakdown and clean-up process, helping to dismantle equipment, remove decor, and return the venue to its original condition.
This may involve packing up items, loading them onto vehicles, and ensuring that the venue is left clean and orderly.
Working efficiently, the assistant helps wrap up the event and prepare for the next phase of the production process.
Qualities of a Successful Production Assistant
These qualities are essential for success as a PA:
Physical stamina: The ability to lift, carry, and move heavy items while assisting with load-in, set-up, and breakdown for extended periods of time.
Attention to detail: Being able to follow instructions accurately and ensure that all tasks are completed to a high standard.
Customer service skills: Able to interact with attendees in a friendly and professional manner.
Adaptability: Being able to adapt to changes in the event plan or run of show.
Team player: Working collaboratively with other staff members is essential for achieving common goals.
In Conclusion
Event production assistants role are very important to ensure the smooth execution of events, from load-in to breakdown. They are versatile, hands on, and help ensure a successful event.