Why You Should Secure Event Staff Early
When it comes to planning an event, one important aspect that you shouldn’t overlook during the process is securing a reliable team of event staff.
No matter if you’re planning a small birthday party, or a large trade show, the success of your event is reliant on the staff that service and manage it.
Whether you only need a few staff members for check in, or you need an entire roster of model staff, It’s important to secure your party staff as soon as you know your event dates and guest count.
We can also direct you on where to find the best event staff in LA whether you’re on a budget or time constraint.
The Challenges of Last-Minute Party Staffing in Los Angeles
In Los Angeles, there’s a plethora of events happening on a daily basis. One thing that all event planners should take note of is that all temp staffing agencies provide a different quality of staff. This is dependent on the agencies attention to deal and the planners specificity and poignancy when it comes to booking.
Last minute staffing is a challenge to event staffing agencies in Los Angeles because bookers are forced to tap into different tiers of staff if their top staff members are already booked.
Most agencies also include a surcharge for any last minute bookings (typically within 48 hours).
If you do happen to try and staff events last minute, you’re likely to forget key details due to urgency and lack of planning. Expect team members to be less coordinated if you book last minute…
Also, if there is lack of direction due to hiring event staff too late, there will be a greater likelihood of poor guest experience and dissatisfaction.
Please note that this isn’t always the case: sometimes if you book staff last minute it could fall on a day that an agency doesn’t have another booking - but in the world of events, it’s always better to secure your vendors early.
Benefits of Booking Event Staff Early in Los Angeles
Access To Experienced Staff
When you secure a staffing agency for your event early on, they will have time to handpick the best staff for your event needs and expectations. When it comes to experienced staff, they typically need to be booked well in advance, because they’re in high demand by other clients. If you need to secure a team with specific skillsets, booking early is the way to go.
You have the ability to get custom event staff that can fully exceed your vision. Whether it’s hiring staff based on specific attributes or skills, it’s safe to say that booking early is the way to do it.
Event Staff Training and Preparation
If you require that staff be trained on procedures specific to the event like check in staff services, guest services, catering service, or tailored activations, booking early gives you the opportunity to plan a virtual/in person training.
The reason seasoned event coordinators typically require a training is to ensure party staff in los angeles are familiar with the layout of the venue, responsibilities, and any emergency protocol in place.
Reduce your risk of error and ensure that your event needs are met by having ample time to communicate thoroughly with your event team.
Save in Event Cost
When you book early, you typically receive a lower rate than if you were to book last minute. Most agencies typically increase their pricing around 7 days to 48 hours before the event date.
You also have the potential to negotiate lower rates and partnership rates.
Reduced Stress
When you book in advance, both you and the agency will have reduced stress. Booking in advance ensures you’ll never have to worry about event staff not showing up. You’ll also have the piece of mind to focus on your bread and butter, the overall design and flow of the event space and run of show.
Positive Relationship with Event Staff
When you book early, staff subconsciously notice that you’re organized and professional - especially if you mandate a staff training for all of your events. Our clients like the academy always secure a 1 hour virtual training for check in before every event, that way the team can ask any and all questions and have peace of mind when servicing your event.
Why Event Coordinators Choose Elevate Event Staff in Los Angeles
Most qualified event planners and coordinators prefer to work with Elevate because we pride ourselves in being qualified, organized, and always exceed expectations. If you have an event coming up and it’s before the 48 hour mark, we certainly will provide exceptional event staff for competitive rates in Los Angeles. See our event staff services here.
