Run of Show Template: Free Download
Event Run of Show Template
Have you ever experienced an event that seemed to have no structure?
This is the kind of situation is an event planners nightmare.
A well-structured run of show will help ensure that this does not happen at your next event.
Regardless of whether you're planning a small private gathering or a large corporate function, staying organized is the secret to a successful event.
This run of show template is the same template used to organize events for Formula 1, EDM festivals, and large scale weddings.
What is a Run of Show?
Imagine a blueprint for your event, detailing every moment from start to finish.
That's exactly what a run of show, also known as a run sheet or cue sheet, offers.
Use a run of show to detail to event staff what needs to be accomplished at different times throughout the event.
What Goes into a Run of Show Document?
Event Details
Vendor Tasks and Contact Information
Schedule of Tasks and Events
Notes and Descriptions of What Should be Accomplished
Remember, the larger the event, the more comprehensive your run of show sheet should be.
The Perks of Using a Run Sheet
Vendors should all be working together for a smooth and successful guest experience, and it’s the event manager’s job to ensure that vendor set up tasks can be accomplished before guest arrival.
Keeps everyone on the same page.
Spot problems before they escalate.
Allows for seamless adjustments during the event.
Provides clarity and reduces anxiety for the whole event team.
Crafting Your Own Run of Show
Here are some pointers to follow when creating your run of show:
Craft a Natural Progression: Make sure the order of events makes logistical sense. Ex. Don’t have food delivered before rentals arrive.
Share Information Early: Distribute the run sheet to your team and vendors well in advance. This gives everyone time to prepare and make necessary adjustments.
Color-Code: Organize your document with color-coded sections for easy reference.
Stay Flexible: Events rarely stick to the script. Be prepared to tweak timings and segments as needed in real time.
Simplify Your Planning with Our Free Template
Creating a run of show from scratch can be stressful. That's why we've prepared a free run of show template for you. It streamlines the planning process, to make sure no detail is overlooked.
Download our free template and set your next event on the path to success.